SW Washington Convention and Visitors Bureau

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Request for Meeting & Tour Planner's Guide

Request for Proposal

Thank you for your interest in Vancouver, Washington! The Southwest Washington Convention & Visitors Bureau is the one-stop solution to your planning needs. We look forward to working with you!

To make this process as easy as possible, you can:

Click here and attach your request for proposal documents to an email
Complete the form below
Fax your information to 360.750.1933

If you need an immediate response, please call the Convention Sales Department at 360.750.1553 Ext. 14 or 877.600.0800.

*denotes required fields

Salutation:

First Name:*

Last Name:*

Company/
Organization:*

Title

Address:*

City:*

State/Province:*

Zip/Postal Code:*

Country:

Phone(with area code):*

Fax:

Email Address:*

Website Address:

Meetings Per Year:

Preferred
Contact Method:*

Are you a third party planner:

Yes

Basic Information

Click on the button below if you have a document with meeting information that you would like to attach to this request.

Upload Document:

Name of Meeting:*

Expected Attendance:*

Responses Due:

Decision Date:

Decision Making Process:

Date Information

*Preferred Meeting Dates:

Arrival Date:

Departure Date:

My Dates are Flexible:

Yes

Alternate Meeting Dates:

Arrival Date:

Departure Date:

Date Comments:

Sleeping Room Requirements

Rooms Per night:*

	Sun	Mon	Tues	Wed	Thu	Fri	Sat
Date
Rooms
	Sun	Mon	Tues	Wed	Thu	Fri	Sat
Date
Rooms
Total Rooms

Send RFP now or continue below to fill out more information:

Meeting Space Requirements

Largest Meeting Room Needed (in square feet
if possible):

Number of Breakouts Needed:

Do you Have Exhibits:

Yes

Exhibit Description:

Food & Beverage Requirements:

Special Needs:

Past Meeting Sites

City	Month	Year	Hotel/Facility

Future Meeting Sites

City	Month	Year	Hotel/Facility

Are there other cities being considered for this meeting? (if so, please list them):
What are the most important decision factors in selecting a site?:
Is there anything else you might like us to know about your meeting?:

Are you interested in an individual site inspection or a
FAMiliarization tour?

Site inspection:
Fam tour: